A Microsoft Teams Room is a dedicated meeting room solution designed to provide a seamless and professional Microsoft Teams experience in physical conference spaces.

It integrates certified audio, video, and control hardware with the Teams platform — transforming any meeting room into a smart collaboration hub.

Unlike personal Teams calls that rely on an individual’s laptop camera and mic, a Teams Room uses built-in hardware (such as cameras, microphones, and speakers) designed for group collaboration. It ensures:

• Higher-quality audio and video.

• One-touch meeting join.

• Shared room access instead of a personal account.

• Centralized IT management for reliability and consistency.

Businesses choose MTRs for their ability to deliver:

• Professional-grade audio and video for clearer, more inclusive meetings.

• One-touch meeting start for convenience.

• Seamless integration with Microsoft 365 tools (Outlook, OneDrive, PowerPoint).

• 24/7 reliability and easy remote management.

• Secure, dedicated room accounts separate from personal logins.

Teams Rooms are designed for hybrid work environments, ensuring both in-person and remote participants have an equal experience.

With AI camera framing, wide-angle lenses, and advanced microphones, remote participants can see and hear everyone clearly — creating an inclusive meeting experience.

A complete MTR setup usually includes:

• A display or interactive panel (such as the MAXHUB V7).

• Cameras with auto-tracking and intelligent framing.

• Microphones and speakers optimized for group audio pickup.

• A touch console or tablet to control the meeting.

• Optional PC module or compute unit running Microsoft Teams software.

Yes! Most Microsoft Teams Rooms support Direct Guest Join, allowing participants to join Zoom or Webex meetings without additional software or devices — making it a versatile solution for multi-platform organizations.

IT administrators can monitor and manage all Teams Rooms via the Microsoft Teams Admin Center. They can:

• Check device health and status.

• Push updates remotely.

• Configure meeting settings across multiple rooms. This centralized management ensures consistent performance and reduces downtime.

Absolutely. MTRs operate using dedicated room accounts managed under your Microsoft 365 tenant, ensuring no personal data is exposed.

They also support enterprise-grade encryption and access control to keep meetings secure.

Microsoft Teams Rooms are highly scalable and can be customized for:

• Small huddle rooms with single displays.

• Medium meeting spaces with advanced cameras and sound.

• Large boardrooms using dual displays and wide coverage microphones.

Setting up a Teams Room involves choosing the right hardware and ensuring proper integration with your existing IT network and Microsoft 365 account.

At Kasetech, we specialize in designing and deploying Microsoft Teams Rooms in Singapore, integrating advanced systems like the MAXHUB V7 to deliver exceptional meeting experiences.